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Will MoveZen Pay My HOA Dues on My Behalf?

HOA dues are common in rental properties, and handling them correctly is important for compliance, accounting accuracy, and avoiding late fees or violations.

Audience: rental property owners whose homes are part of an HOA and who want to understand how HOA dues are handled, what MoveZen can manage for them, and how payments appear in accounting.

Short answer: sometimes, but it depends on your setup and authorization.

Here's how HOA payments typically work with MoveZen.

 

Frequently Asked Questions

Can MoveZen pay my HOA dues for me? Yes, if you authorize it and the setup is completed correctly.

Is this automatic for all properties with HOAs? No. HOA bill pay must be explicitly configured.

Are HOA dues paid from rent collected? Yes, when funds are available in your property's trust ledger.

Will I still see HOA payments on my statement? Absolutely. HOA dues appear as a line-item expense.

What if there aren't enough funds to pay the HOA? A contribution may be required to avoid deficit spending.

How HOA Payments Work with MoveZen

HOA dues are treated like any other owner expense and must follow North Carolina trust accounting rules.

There are two common scenarios:

Option 1: MoveZen Pays HOA Dues on Your Behalf

This is the most hands-off option for property owners.

To enable this:

  • You authorize MoveZen to pay HOA dues
  • You provide HOA billing details
  • Your property maintains sufficient funds (often via a reserve)

When set up this way:

  • HOA dues are paid directly from your property's trust balance
  • Payments are made according to the HOA's billing cycle
  • Each payment appears clearly on your monthly Owner Statement
  • You don't need to log in or pay the HOA separately

This is especially helpful for:

  • Monthly HOA dues
  • Condos and townhomes
  • Owners with multiple properties
  • HOAs that assess late fees aggressively

Option 2: Owner Pays HOA Dues Directly

Some property owners prefer to handle HOA payments themselves.

In this case:

  • You receive HOA invoices directly
  • You pay the HOA outside of MoveZen
  • HOA dues do not appear as expenses on your Owner Statement
  • MoveZen does not interact with the HOA financially

This works best when:

  • The HOA has irregular billing
  • The owner wants direct control
  • The HOA requires owner-only portals or logins

Why HOA Dues Aren't Automatically Paid

HOA bill pay requires explicit authorization because:

  • HOA dues vary widely (monthly, quarterly, annual, special assessments)
  • Some HOAs change amounts without notice
  • Deficit spending is illegal under NC trust law
  • Incorrect payments can create compliance issues

MoveZen must have clear permission and accurate billing information before paying anything on your behalf.

What Accounting Needs to Set Up HOA Bill Pay

To enable HOA payments, MoveZen accounting typically needs:

  • HOA name and contact information
  • Billing frequency (monthly, quarterly, annual)
  • Amount (or how it's calculated)
  • Due dates
  • Whether special assessments should be paid automatically
  • Confirmation that MoveZen is authorized to pay

Once set up, payments are handled consistently and documented.

How HOA Dues Appear on Your Owner Statement

When MoveZen pays HOA dues for you, you'll see:

  • A clearly labeled HOA expense line item
  • The payment date
  • The amount paid
  • The impact on your property's trust balance

This makes HOA expenses easy to track for:

  • Budgeting
  • Tax preparation
  • Year-end summaries

For help reviewing statements, see: https://know.movezen360.com/how-and-when-will-i-receive-financial-statements-for-my-property

What Happens If Funds Aren't Available?

Because deficit spending is not allowed, HOA dues can only be paid when:

  • Rent has been collected and cleared, or
  • Sufficient reserve funds are available

If not, MoveZen may request an owner contribution to:

  • Prevent late fees
  • Avoid HOA violations
  • Keep the account compliant

This is one reason many property owners choose to keep a small reserve.

Special Assessments: Important to Know

HOA special assessments are handled differently than routine dues.

Typically:

  • Property owners are notified before payment
  • Approval is requested
  • Accounting confirms funding availability
  • The assessment is paid once authorized

Special assessments are never assumed or auto-paid without owner direction.

How to Decide What's Best for You

MoveZen-paid HOA dues are usually best if you want:

  • Less administrative work
  • Fewer missed payments
  • Clean, centralized accounting

Owner-paid HOA dues may be better if you want:

  • Direct control
  • Separate budgeting
  • HOA portal access yourself

Both are acceptable; it's about preference and clarity.

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