Glance at these screenshots to see just how simple, streamlined, and easy to use the vendor portal is. When you can conveniently tie your work order to estimate to invoice, with built in communication tools, completing work and most importantly getting paid fast and efficiently has never been easier.
1. Go to vendor.appfolio.com.
2. Click the “Add Vendor Portal to Home
screen” banner.
Accept manage and view your work orders in one simple to use mobile app
Communicate with residents and schedule appointments to streamline communication and reduce no shows.
Faster Payments, Better Cash Flow
Quickly and Easily Upload and Update Important Documents Such as Liability Insurance, W9, License Information and More
The biggest game-changer? You'll get paid 50% faster at least. Traditional paper invoices take 30-45 days to process. Through our portal, most payments clear in 10-15 days. Invoices go directly to approvers with automatic tracking and reminders—no more getting lost in email chains or sitting on someone's desk.
Better cash flow means you can reinvest in your business sooner and stop stressing about overdue payments.
Submit Estimates For Lightning Fast Approval & Clarity
For vendors who utilize the built in estimates tool, we find that owner approvals happen at least twice as fast. When setup in advance, or accompanied by a text or call to the owner (arrange with the account manager or our support team and often the chat below will suffice), we can often get on site approval instantly even with a simple screenshot mobile estimate.
Eliminate Costly Mistakes
Manual invoicing leads to errors that delay payments for weeks. Missing purchase order numbers, wrong amounts, incorrect codes—these problems disappear with the portal's built-in validation checks.
One vendor reduced their invoice rejection rate from 15% to 2% after switching. That's fewer headaches and faster payments for everyone.
Know Exactly Where You Stand
No more calling to ask "Did you get my invoice?" The portal shows real-time payment status for every submission. You'll see instantly whether an invoice is pending, approved, or scheduled for payment, plus get automatic notifications when payments are processed.
Save Time and Money
Think about your current process: printing, envelopes, postage, copies, follow-up calls. The portal eliminates all of that. Digital submission takes minutes instead of hours. One vendor calculated saving over $200 monthly in direct costs, not counting the value of their time.
Simple and Secure
The portal is designed for easy use—most vendors are comfortable after their first session. Bank-level security protects your data, and everything is automatically backed up. No more worrying about lost invoices or mail delays.
Ready to Start Getting Paid Faster?
Setup takes minimal time, and we'll walk you through everything. Vendors consistently tell us they wish they'd started using the portal sooner.
Contact us today to get your portal access and start improving your cash flow immediately. Your business deserves every advantage—faster payments are just the beginning.
View Appfolios Full Help Documentation (also available inside the portal)