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My Property Is Owned by Myself and Others. Will All Owners of the Property Have Access to an Owner Portal?

Yes multiple owners can have access to an Owner Portal, but access is structured intentionally.

Audience: co-owners who want to understand portal access, visibility, and limitations when a property has more than one owner.

Because the portal contains financial, tax, and trust-account information, permissions must match ownership and authorization.

Here’s how access typically works.

FAQs ❓

Can every owner log in separately?
Yes, as long as each owner is properly authorized and set up.

Will all owners see the same information?
Generally yes, though access may vary depending on role and configuration.

Is portal access automatic for all co-owners?
No. Each owner must be added intentionally.

Can someone who isn’t an owner have access?
Only if explicitly authorized (for example, an accountant).

Why Portal Access Is Controlled 🔐

The Owner Portal includes:

  • Financial statements

  • Disbursement history

  • Tax documents

  • Property performance data

Because of this, MoveZen ensures:

  • Access aligns with legal ownership

  • Data is shared only with authorized users

  • Audit trails remain clean

This protects all parties involved.

How Multi-Owner Portal Access Works ✔️

For co-owned properties:

  • Each owner can have their own login

  • Each login uses a unique email address

  • Permissions are linked to ownership records

  • All activity is tracked by user

This avoids shared passwords and improves security.

What’s Required to Add an Owner to the Portal 🧾

To grant access, MoveZen typically needs:

  • Confirmation of ownership

  • Legal names matching ownership records

  • Email address for each owner

  • Verification of authorization

Once confirmed, portal invites are issued.

Common Ownership Scenarios 🔍

Married Couples

  • Both spouses may have access

  • Either joint or separate logins can be configured

Business Partners

  • Each partner may have access

  • Visibility matches ownership structure

LLCs or Entities

  • Portal access may be limited to authorized representatives

  • Members typically access through the entity, not individually

What Portal Access Does Not Control 🚫

Portal access does not:

  • Change ownership percentages

  • Change banking or disbursement rules

  • Override trust accounting requirements

Those items require formal documentation.

How This Appears in Practice 📄

Each authorized user can:

  • View statements

  • Download documents

  • Monitor activity

All users see consistent data tied to the property.

A Helpful Owner Tip 💡

If ownership changes:

  • Update MoveZen promptly

  • Adjust portal access as needed

  • Review who still has access

This keeps information secure and accurate.