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How Do I Read My Monthly Owner Statement?

Your Monthly Owner Statement is one of the most important financial documents you receive as a rental property owner.

 

Audience: rental property owners who want a clear, simple explanation of how to read and understand their MoveZen monthly Owner Statement.

It provides a complete snapshot of the property’s financial activity for the month including rent collected, expenses paid, management fees, owner disbursements, and running balances.

This guide explains each section of the statement so you can quickly understand your property’s financial performance.

FAQs ❓

When will I receive the statement each month?
Between the 8th–10th, after trust accounting is fully reconciled.

Where do I find it?
In your Owner Portal under Reports → Statements.

Does every statement include income and expenses?
Yes even if there was no activity, you may receive a zero-activity statement.

Do I get attached invoices?
Yes any vendor invoices provided are included on your statement.

Overview: What Your Owner Statement Shows ✔️

Your monthly statement gives you:

✔ Rent collected

✔ Repairs and maintenance expenses

✔ Management fees

✔ Owner disbursement amount

✔ Tenant balances

✔ Year-to-date totals

✔ Trust account beginning and ending balance

Each category is separated for easy understanding.

1. Summary Section (Top of the Statement)

The summary gives you a quick, high-level snapshot:

  • Beginning balance

  • Income received

  • Expenses paid

  • Owner disbursement amount

  • Ending balance

  • Year-to-date totals

This section answers:

“How much came in?”
“How much went out?”
“What’s left?”

2. Income Section

This shows all revenue received during the month, such as:

✔ Rent paid

✔ Prepaid rent

✔ Late fees (if applicable)

✔ Miscellaneous tenant charges collected

✔ Prorated rent during move-in or move-out

You’ll see:

  • The date the tenant paid

  • The amount received

  • The category (e.g., “Rent,” “Late Fee,” etc.)

3. Expense Section

This section lists all expenses deducted during the month.

Common expenses include:

  • Repair invoices

  • Maintenance vendor charges

  • Utility bills (if owner-paid)

  • Management fees

  • Leasing fees

  • Marketing or inspection fees

For each expense, you will see:

✔ Vendor name

✔ Invoice date

✔ Amount

✔ Description of the work

Most invoices are attached directly to your statement for transparency.

4. Management Fees Section

Here, you’ll see:

✔ Monthly management fee

✔ Any leasing-related fees

✔ Renewal fees (if applicable)

Fees are automatically calculated based on your management agreement.

5. Tenant Ledger Activity

This section outlines:

✔ Charges billed to the tenant

✔ Payments the tenant made

✔ Outstanding or past-due balances

Examples include:

  • Rent charges

  • Late fees

  • Utility charges

  • Pet fees

  • HOA violations

  • Payment plans

This helps owners track whether rent was paid on time and in full.

6. Security Deposit Ledger

If applicable, this section may show:

  • The security deposit held

  • Whether it has transferred (during move-in or sale)

  • Deposit deductions (after move-out)

  • Deposit balance status

This ensures compliance with NC deposit requirements.

7. Owner Disbursement Section

This shows:

  • The amount paid to you

  • The date disbursement was sent

  • The bank account it was sent to (last 4 digits only)

Important:
Disbursements happen after rent is fully cleared and reconciled.

8. Running Trust Balance

This is one of the most important parts of your statement.

It shows:

✔ Your property’s beginning trust balance

✔ All income added

✔ All expenses deducted

✔ Your final balance for the period

This verifies compliance with NC trust accounting rules.

9. Year-to-Date (YTD) Totals

This is helpful for:

  • Tax preparation

  • Budget reviews

  • Tracking annual profitability

  • Comparing previous months

You’ll see cumulative totals for:

✔ Income

✔ Expenses

✔ Net revenue

10. Attached Vendor Invoices

Invoices for repairs or maintenance are usually included as attachments.

These may include:

  • Photos (if available)

  • Line-item breakdowns

  • Notes from the vendor

  • Proof of work performed

Transparency helps owners understand exactly what they’re paying for.

Tips for Reviewing Your Statement Efficiently 💡

✔ Compare disbursements to your bank deposit

✔ Review any maintenance invoices carefully

✔ Check tenant balances for accuracy

✔ Look for unexpected fees or charges

✔ Save each statement for tax records

If anything looks unclear, MoveZen’s accounting team can help clarify it.

What If Something Looks Wrong?

Occasionally, a vendor invoice may arrive late or require adjustment. If something appears inaccurate:

  • Contact MoveZen’s accounting department

  • Provide the specific line item

  • We will investigate, correct, or provide explanation

Because of strict trust accounting requirements, inaccuracies are rare and corrected quickly when found.