How and When Will I Receive Financial Statements for My Property?

Audience: rental property owners who want to understand how MoveZen provides financial reporting, when statements are issued, and how to access them through the Owner Portal.

Clear, accurate financial statements are essential to managing your rental investment. MoveZen provides owners with detailed monthly statements, giving full visibility into income, expenses, repairs, deposits, and disbursements.

FAQs ❓

When are monthly financial statements issued?
Typically between the 8th–10th of each month, after rent collection and accounting reconciliation.

Where do I access my statements?
In your Owner Portal under the “Reports” or “Statements” section.

Do I receive statements even if no rent was collected?
Yes you’ll receive a statement anytime activity occurs.

Can I request custom or year-to-date reports?
Yes. Many can be generated directly from your Owner Portal.

When MoveZen Issues Monthly Financial Statements ✔️

MoveZen sends financial statements once per month, after:

✔ Rent payments are processed

✔ Trust accounting is reconciled

✔ Vendor invoices are recorded

✔ Owner disbursements are prepared

This process typically concludes on or before the 10th of the month.

Statements may be slightly delayed if:

A holiday impacts banking
The month begins on a weekend
Banks delay deposit verification
A high volume of invoices or late payments require reconciliation

MoveZen prioritizes accuracy and trust compliance over rushing statements.

What Your Monthly Financial Statement Includes 📄

Each statement provides a full overview of property activity, including:

✔ Rent collected

✔ Owner disbursements

✔ Pending or unpaid charges

✔ Management fees

✔ Maintenance expenses

✔ Vendor invoices

✔ Security deposit status (if applicable)

✔ Running balance

✔ Year-to-date totals

These details make it easy to track performance and prepare for tax reporting.

Where to Access Your Statements: Owner Portal 🔐

All statements are stored electronically in your Owner Portal, available 24/7.

Once logged in, navigate to:

Reports → Statements

Reports → Owner Statement: Cash Basis

You can:

Download PDF versions
Export reports
Print for tax preparation
Review historical statements

Your portal acts as a permanent financial archive.

What Owners Should Expect Each Month

✔ Rent received will appear as income

✔ Repairs will appear as expenses

✔ Management fees will automatically deduct

✔ Deposits will show when collected or transferred

✔ Owner disbursement will match your bank deposit

Every line item includes a clear label so you know exactly how funds moved.

How MoveZen Ensures Accuracy Through Trust Accounting 🛡️

Your statement is produced after our accounting team completes:

✔ Bank reconciliation

✔ Tenant ledger reconciliation

✔ Trust account verification

✔ Vendor invoice matching

This multi-step process ensures compliance with North Carolina’s strict trust account laws.

Why Statements Cannot Be Finalized Before Rent Clears

Owners sometimes ask:

“Can I get my statement earlier?”

Unfortunately, no.

MoveZen must wait until:

✔ Tenant rent clears the bank

✔ All adjustments for late payments are recorded

✔ All expenses for the property are posted

Issuing statements early would violate trust accounting rules and create inaccuracies.

End-of-Year Statements & Tax Reporting 📊

At the end of each tax year, you’ll receive:

✔ Form 1099-MISC reporting rental income

✔ Year-end summary statement

✔ Access to all monthly statements

These documents make tax preparation straightforward and ensure compliance.

Year-end tax documents are typically issued by January 31st.

Related article:
https://know.movezen360.com/where-are-my-tax-documents

Situations That May Cause Statement Variations 📌

1. Property has no income that month

You may receive a zero-activity statement.

2. Late rent collection

Statement may arrive slightly later due to bank delays.

3. Pending repair invoices

Some expenses may appear the following month depending on vendor billing cycles.

4. New property onboarding

First-month statements may include prorated or setup items.

5. Final month before sale or offboarding

Statement may include closing adjustments.

Tips for Reading Your Statement Effectively

✔ Compare income to your expected rent

✔ Review any maintenance charges with attached invoices

✔ Confirm owner disbursement matches your bank deposit

✔ Check for tenant balances

✔ Save all PDF copies for tax season

If anything looks unclear, MoveZen’s accounting team can help explain each item.